We build the system your business actually needs
FlowPilot Systems designs and deploys purpose-built commercial control systems for operationally complex businesses — across any industry. We start with your workflows, not a generic template.
Already operating in civil construction and property development. Built for any industry that has outgrown spreadsheets.
Our Systems
One approach. Any industry.
FlowPilot builds commercial control systems around how specific businesses actually operate. Every system is purpose-fit — whether that is an existing product or a custom build scoped around your exact workflows.
Civil Job Tracker
A commercial control system for civil contractors — our first and most mature deployed system.
Explore Civil Job Tracker →Consultant / Superintendent System
A project control and delivery management system for consultants and superintendent teams.
Learn more →Custom Systems
A purpose-built system scoped around your specific workflows — for any industry.
Start a conversation →Civil Job Tracker
Financial control without the ERP rollout
Built for Australian civil contractors who have outgrown spreadsheets but are not looking for the weight, cost or complexity of enterprise systems.
Excel-speed entry
Familiar, fast workflows for PMs and site teams. No re-learning required.
Financial control
Proper approvals, job costing, commercial visibility and audit trail.
Director-level visibility
Margin, overheads, company P&L and cashflow in one place.
The core idea
Meet your team halfway with Excel. Keep control at the top.
Your PMs already know how to think in rows, columns, build-ups and quick entry. Civil Job Tracker keeps that speed where it matters, while giving directors cleaner financial control behind the scenes.
Excel-speed entry
Fast enough for site teams
Structured workflows
Strong enough for finance
Director visibility
Clear enough to act on
Features
Built around how civil jobs actually run
Job Costing & Cost Codes
Track jobs at cost-code level, the way civil work is measured
Daily Site Diary
Record production, plant, labour and site activity every day
Purchase Orders
Manage all three PO types used in civil contracts
Progress Claims
Generate claims from the contract structure with full position visibility
Variations
Excel-style variation build-ups with internal and client-facing control
BOQ / Contract Schedule
Import contract BOQs and manage provisional items
Xero Integration
Keep accounting connected without making Xero do everything
Cashflow Forecasting
Three-layer cashflow with period locking and baseline control
Overheads & P&L
Company-level P&L on both cash and accrual views
Mobile Diary
Built for site use, not just desktop review
Multi-user Access
Role-based access across your whole team
How we fit
Between spreadsheets and enterprise ERP
| Spreadsheets | Civil Job Tracker | Enterprise ERP | |
|---|---|---|---|
| Entry speed | Fast | Fast | Moderate |
| Data integrity | Fragile | Structured | Structured |
| Approval workflows | None | Built in | Built in |
| Financial visibility | Limited | Strong | Comprehensive |
| Rollout complexity | None | Straightforward | High |
| Cost | Low | Purpose-fit | High |
| Best for | Getting started | Growing contractors | Large enterprise |
Enterprise systems have their place. Civil Job Tracker is designed for the gap between Excel and ERP where most contractor pain sits.
In use today
Already running on real civil work
Arrow Civil
Arrow Civil adopted Civil Job Tracker to replace disconnected spreadsheet workflows across their active jobs. Directors gained real-time visibility of committed cost, margin and cashflow — replacing month-end reporting with a current commercial position.
Commercial control across live civil jobs — without an ERP rollout.
About FlowPilot
Built from firsthand experience of the problem
FlowPilot Systems was founded by Matthew Guglielmino, a civil construction project manager who spent years managing the commercial side of live civil projects — and saw firsthand how much real financial risk sits inside spreadsheets, disconnected tools, and delayed reporting.
See whether FlowPilot fits your business
We work directly with companies to understand fit, run tailored demos and implement the system around real operational workflows — whether that is civil construction or another operationally complex industry.
Direct implementation · No lock-in contracts · Australian-built