For construction, trade and project-based businesses
Custom business systems built around the way your company actually runs.
If your team is working across spreadsheets, email threads, job software and manual follow-ups, FlowPilot designs and builds the system that brings it together.
Most businesses reach a point where the tools stop keeping up.
Information spreads across spreadsheets, email chains, job software and accounting systems. People spend time chasing updates that should already be visible. A proper system built around the actual workflow changes that.
What FlowPilot does
Two things. Both built around real operational work.
Custom Systems
Built around your workflow, not someone else's.
We work with construction, trade and project-based businesses to design and build internal systems around the way they actually operate. One place for the work, the decisions and the numbers.
- Operational dashboards and reporting tools
- Internal workflow and approval systems
- Client and team portals
- Integrations between existing tools
FlowPilot Products
Our own platforms for industries we know well.
We also develop FlowPilot-owned platforms for industries we understand deeply, including civil contractors and project-side teams.
- FlowPilot Civil — commercial control for civil contractors
- Consultant and Superintendent Platform
- Purpose-built, not adapted from generic software
- Shaped by real project and construction experience
Custom Systems
What a proper system actually changes
Not a specific product for a specific niche. A system built around the exact workflow your business already runs.
One place to see what is happening
Directors and managers with a real view across jobs, projects or the business, not an end-of-month summary built from spreadsheets.
Less double-handling
Information entered once and visible where it needs to be, without someone copying it between tools or sending it in an email.
Workflows that match how the team already works
Not a new process to learn. A system shaped around how the work is actually done.
Connecting tools that should already talk
Job software, accounting systems, scheduling tools. When they connect properly, the admin work drops significantly.
Approvals and tracking without the chaos
Structured approval workflows, task tracking and sign-offs in one place, instead of chasing people across email and messages.
Reports that reflect the actual operation
Dashboards and reports built around how the business measures itself, not what the software vendor decided was important.
FlowPilot Products
Platforms for industries we understand deeply
Alongside custom systems work, FlowPilot develops its own operational platforms for civil contractors and project-side teams.
FlowPilot Civil
A commercial control platform for Australian civil contractors. Job costing at cost-code level, progress claims, variations, cashflow forecasting and Xero integration, built from real civil project experience.
- Job costing and cost codes
- Progress claims and variations
- Xero integration
- Director-level P&L and cashflow
| Cost Code | Budget | Committed | Actual | EAC |
|---|---|---|---|---|
| 100Earthworks | $280k | $270k | $195k | $270k |
| 200Drainage | $155k | $160k | $88k | $162k |
| 300Pavement | $395k | $390k | $200k | $390k |
| 400Structures | $110k | $107k | $44k | $109k |
| 500Services | $88k | $85k | $31k | $87k |
Consultant and Superintendent Platform
A project control platform for consultants and superintendent teams managing obligations, approvals, reporting and delivery across multiple projects and clients.
How it works
From conversation to live system
Talk
A free conversation about the workflow, the business and what is not working. No paid review before we start.
Scope
We define what needs to be built, what it needs to connect to and what the first version should include.
Build
We build the system around the way the work is actually done, not around a generic template.
Support
We improve the system with the team once it is being used in the real business.
About FlowPilot
Run by someone who has managed these workflows from the inside
FlowPilot was founded by Matthew Guglielmino, who spent years inside civil construction and project management businesses working with the commercial and operational pressures of real projects. The systems FlowPilot builds are shaped by that experience, not from generic software theory.
Got a workflow that needs a proper system behind it?
Tell us what is happening in the business, where information is getting lost and what you want more control over.
Free first conversation · Melbourne-based · Construction and trade businesses